Job Title: Accounts Payable Analyst
Ruiz Foods has been family owned since 1964, is one of the largest Hispanic-owned companies in the country and is the proud maker of two #1 brands: El Monterey frozen Mexican food and Tornados roller grill taquitos in grocery stores and convenience stores across the US and Canada.
Are you looking for career development opportunities in an exciting company that cares about its team members and consumers alike? Come join our team and help us continue our industry-leading track record of growth, quality, and delicious food!
We are seeking a highly skilled and detail-oriented Accounts Payable Analyst to join our team. As an Accounts Payable Analyst, your primary responsibilities will include assisting with all aspects of the accounts payable process, T&E/Procurement expense programs, and purchasing workflow analysis. You’ll be responsible for verifying and reconciling invoices, tracking expenses, and resolving discrepancies. Your role will also involve communicating with vendors, internal teams, and auditors to maintain accurate payment records and compliance with company policies. Your attention to detail, analytical skills, and ability to collaborate will be essential in contributing to the smooth operation of the accounts payable function.
COMPENSATION: $70 – $80K/year DOE
RESPONSIBILITIES:
Accounts Payable Function:
- Assist the Accounts Payable Manager with the day-to-day operations of the accounts payable function.
- Ensure accurate and timely processing of invoices, expense reports, and payment disbursements.
- Review and reconcile vendor statements, resolving any discrepancies.
- Assist with the full cycle of the accounts payable process, from invoice receipt to payment.
- Assist as needed with the new vendor due diligence process, ensuring valid W9 or W8 forms and COI (certificate of insurance) are obtained in accordance with Company policy.
- Maintain positive relationships with vendors, ensuring timely resolution of payment-related inquiries.
- Assist the Accounts Payable Manager with the initiative ensuring 100% digital AP payments.
- Aid the department in converting inbound invoice entry to full digital.
T&E & Procurement Program :
- Assist the Accounts Payable Manager with administering and maintaining the expense reporting systems, ensuring compliance with company policies.
- Review and approve employee expense reports, ensuring appropriate documentation and adherence to company guidelines.
- Participate in onboarding of new employees as appropriate including management of Company credit card program.
- Provide guidance and training to employees on expense reporting procedures.
Purchasing Workflow Management:
- Monitor and track purchase orders, ensuring timely and accurate processing.
- Review purchase requisitions for accuracy, completeness, and adherence to budgetary guidelines.
- Reconcile AP balance sheet account to ensure accuracy with AP processing timely and aid AP staff with additional training as issues are identified.
Reporting and Analysis:
- Prepare regular reports on accounts payable metrics, such as invoice aging, payment accuracy, and process efficiency.
- Identify areas for improvement and implement strategies to enhance the efficiency and effectiveness of the accounts payable function.
- Conduct financial analysis related to accounts payable activities, assisting in budgeting and forecasting processes.
REQUIREMENTS:
- Bachelor’s degree in accounting, finance, or a related field (preferred).
- Proven experience as an Accounts Payable Analyst or a similar role.
- Strong knowledge of accounts payable principles, processes, and best practices.
- Strong knowledge of AP Automation and OCR technology
- Experience converting AP Vendor payments to ACH and Virtual Card.3
- Proficiency in using accounting software and ERP systems.
- Familiarity with T&E/Procurement expense reporting systems.
- Excellent analytical and problem-solving skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Ability to work independently and prioritize tasks in a fast-paced environment.
For more info and to apply, click here.
Ruiz Foods is an equal opportunity employer.
EOE: Male, Female, Vets, Disabled (M/F/V/D).
Ruiz Foods enforces a policy of maintaining a drug-free workforce, including pre-employment substance abuse testing.
