Executive Administrative Assistant

Job Title: Executive Administrative Assistant

COMPENSATION: $25 – $35/hr (DOE)

SCHEDULE: Onsite Monday – Thursday, Remote Friday

LOCATION: Company headquarters office in Frisco, Texas


  • Manage calendar, proactively resolving any conflicts, and requiring interaction with both internal and external executives and assistants.
  • Assist with business travel as needed.
  • Proactively complete expense report filings, obtaining receipts as needed.
  • Plan team and ad-hoc meetings as needed.
  • Plan and manage larger team meetings requiring IT/AV support, meeting facilities, food/beverage, meeting space, etc.
  • Assist with creation of executive-level PowerPoint presentations, utilizing appropriate Ruiz Foods templates and requiring polished/professional appearance and proofreading.
  • Procure necessary supplies, materials, equipment, etc., adhering to company policy and working with cross-functional team members as necessary.
  • Manage vacation requests for all Commercial team members, based on direction from the EVP and VPs, in human resources self-service software program.
  • Handle sensitive and confidential information appropriately.
  • Prepare correspondence independently or from oral instructions.
  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.


  • Create purchase orders for the marketing team, while acquiring the correct approvals and submitting invoices for payment.
  • Help setting up large meetings and meetings with executives.
  • Plan/organize team off-sites.
  • Organize/Manage documents on department SharePoint sites.
  • Create/manage/store packaging samples.
  • Create/update PowerPoint slides.


  • Temporary backup for receptionist as needed.
  • All other duties, as assigned.


  • AA degree, plus five years of experience performing executive administrative duties.
  • Can assure the confidentiality of information.
  • Ability to use office equipment such as computers, telephones, and video equipment.
  • Must have excellent computer skills (Microsoft Word, Excel, Outlook, and PowerPoint)
  • Must project a positive and professional image.
  • Communicate effectively orally and in writing.
  • Be able to make decisions within the scope of job.
  • Ability to accurately type 35 wpm.
  • Excellent organizational skills
  • Good working knowledge of English, grammar, punctuation, spelling, style, etc.


  • Education: Associates or better.
  • Experience: 5 years performing executive administrative duties.

For more info and to apply, click here.

Ruiz Foods is an equal opportunity employer.
EOE: Male, Female, Vets, Disabled (M/F/V/D).
Ruiz Foods enforces a policy of maintaining a drug-free workforce, including pre-employment substance abuse testing.

El Monterey®, Tornados®, and Ruiz 4 Kids® are trademarks owned by Ruiz Food Products, Inc., registered in the United States and other countries. Artisan Bistro®, Three Bold Brothers™, and Not Your Nonna's™ are trademarks owned by Ruiz Brands LLC, registered in the United States and other countries, and licensed for use by Ruiz Food Products, Inc.