Administrative Assistant & Office Coordinator – 1st Shift

Job Title: Administrative Assistant & Office Coordinator – 1st Shift

Job Details:

Description

DUTIES & RESPONSIBILITIES:
  • Provide clerical support to Director of Operations; and when required, the Executive Leadership Team, Local Leadership Team, and all visitors.
  • Create presentations and spreadsheets, compile and maintain records, reports, phone directories, org charts, calendars, and rosters.
  • Walk facility/Review standard operating procedures/Spend time within various departments
  • Exude effective precise, correct, effective oral and written communication to all levels of TMs within the plant. Prepare, email and post clear details on plant activities, events and announcements to keep all informed.
  • Purchase office supplies, equipment and furniture. Order breakroom coffee supplies.
  • Work with current and additional vendors getting quotes, requesting POs, receiving invoices, reconciling outstanding receipts, and submit personal expense reports on time, monthly.
  • Manage breakroom markets, act as liaison for vendor and TMs.
  • Arrange travel for TMs, Supervisors and Managers, assist with expense reports when needed.

 

DUTIES & RESPONSIBILITIES – CONT’D:
  • Coordinate all candidate travel including reservations, interview scheduling, process travel invoices and candidate reimbursements.
  • Streamline business administration by creating or improving processes to enhance office operations. Maintain organization of office and storage spaces.
  • Lead plant events such as employee logo sales, Pink Out Day, and others that fall under Community Relations and/or Ruiz4Kids
  • Maintain bulletin boards of TM announcements and photos, post photos and media articles of recent plant activities and events to strengthen TM pride in their workplace.
  • Maintain updated information on all facility electronic devices.
  • Participate in community events and meetings to fulfill Ruiz Foods’ commitment to giving back to the communities where TMs work and live.
  • Track volunteer hours and hold TM Appreciation events to encourage further volunteerism.
  • Spearhead the local Ruiz 4 Kids Mini Grant 4 Teachers and Scholarship programs. Develop a campaign and work to increase TM enrollment in Ruiz 4 Kids contributions that support the R4K mini grant program.
  • Serve as an active Board member and representative for local facility at the annual golf tournament. Raise funds from local vendors to support golf tournament which funds scholarship program.
  • Attend monthly R4K Board Teams meetings.
  • Work with Corp Office on PR for local facility. Maintain history of all local facility/community events via media coverage.
  • Assures highest standard of communication comes from the Denison facility.
  • Other duties as assigned; etc.

 

QUALIFICATIONS:
  • Bachelor’s degree in business administration, office management or related field preferred.
  • 5+ years’ experience in office administration; preferably in food manufacturing.
  • Must have excellent computer skills (Microsoft Word, Excel, PowerPoint, Publisher, Outlook).
  • Strong written and verbal communication skills with keen attention to detail and follow up.
  • Excellent organizational and time management skills; stay focused and be tasked oriented.
  • Possess outstanding problem-solving, troubleshooting, and team building skills.
  • Excellent knowledge of English, grammar, punctuation, spelling style, etc.
  • Must show initiative and must be able to perform with minimal supervision.
  • Build and sustain work partnerships with Corp, Vendors and Community Liaisons – acts as the “go to” for most facility matters.
  • Must be able to effectively communicate with all levels of personnel, including effective email communication.
  • Maintain confidential matters and handle sensitive information in a professional manner.
  • Must project a positive and professional image.
  • Be able to assess situations, make decisions within scope of job in a timely manner.

For more information and to apply, click here.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Ruiz Foods is an equal opportunity employer.
EOE: Male, Female, Vets, Disabled (M/F/V/D).
Ruiz Foods enforces a policy of maintaining a drug-free workforce, including pre-employment substance abuse testing.

El Monterey®, Tornados®, and Ruiz 4 Kids® are trademarks owned by Ruiz Food Products, Inc., registered in the United States and other countries. Artisan Bistro®, Three Bold Brothers™, and Not Your Nonna's™ are trademarks owned by Ruiz Brands LLC, registered in the United States and other countries, and licensed for use by Ruiz Food Products, Inc.
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